Let’s be real: as a business owner in 2025, you should be hiring someone else to handle these 12 tasks so you can reclaim your time—and your sanity. Heck, they even forgot one crucial thing: grocery shopping. But don’t worry, AI and automation have your back more than ever now.
Laura Vanderkam, the time-management guru behind I Know How She Does It: How Successful Women Make the Most of Their Time, studied the weekly time logs of over 1,000 high-earning women juggling kids and careers. Her findings? It’s all about valuing your time like the business asset it is—and investing in outsourcing anything that doesn’t move your revenue needle or drain your mental energy.
In 2025, outsourcing isn’t just about hiring a human assistant anymore. AI tools, automation platforms, and creator economy freelancers have exploded, making it easier and cheaper to delegate everything from scheduling and bookkeeping to content creation and even customer support. The key is knowing what to delegate and what to keep close.
Vanderkam’s core advice still stands: figure out your hourly value, then ruthlessly outsource or automate tasks that don’t justify your personal involvement. This isn’t just smart—it’s essential if you want to grow your business without burning out.
Here’s a modernized list of 12 things every business owner should hire someone else—or AI—to do in 2025:
Administrative tasks: Calendar management, email triage, and data entry can all be handled by virtual assistants or AI-powered tools like smart inbox filters and scheduling bots.
Bookkeeping and accounting: Automated accounting software combined with a freelance CPA saves you from drowning in numbers and tax headaches.
Social media management: Hire creators or use AI content generators to keep your brand active and engaging without spending hours scrolling.
Customer support: Chatbots and outsourced support teams can handle FAQs and basic troubleshooting 24/7, freeing you for high-level problem solving.
Content creation: Writers, video editors, and AI tools can produce blogs, newsletters, and videos that build your audience while you focus on strategy.
Marketing campaigns: Specialists or agencies can run paid ads, SEO, and email marketing with better ROI than DIY efforts.
IT and tech support: Outsource your website maintenance, cybersecurity, and software updates to experts so you avoid costly downtime.
Research and analytics: Freelancers or AI tools can gather market insights and crunch data, giving you actionable intel without the grunt work.
Event planning: Whether virtual or in-person, hire pros to handle logistics so you can network and pitch without stress.
Personal errands: Grocery delivery, laundry services, and meal prep subscriptions save hours of personal time—time you can invest back into your business or yourself.
Legal and compliance: Use specialized firms or consultants to navigate contracts, trademarks, and regulations without risking costly mistakes.
Financial planning: Outsource to advisors or use AI-driven financial tools to optimize your cash flow and investments.
Laura Vanderkam’s research reminds us that time is the ultimate currency. In 2025, smart business owners leverage every tool—from human talent to AI automation—to protect that currency. Your job is to focus on what only you can do: lead, innovate, and grow your empire.
So stop pretending you have to do it all yourself. Hire it out, automate what you can, and watch your business—and your life—thrive.
Kevin "KevRoss" Ross is a music and radio industry expert. He is a 20 -plus year entrepreneur with the leading most successful industry trade publication and site Radio Facts (www.radiofacts.com). He has also published various books, magazines, performed marketing and promotions for major corporations and recording artists and he is on the advisory board of several industry organizations. This year Ross introduced his non profit organization LOMARI (Leaders of the Music and Recording Industry) to help teach young minority students how to market and manage their music and products.
